Ifton Meadows  Your Local Nature Reserve  

Minutes of 10th July 2018 meeting at St.Martins C. Centre 7.30 p.m.

In attendance: Bryan and Ann Williams, Elizabeth James, Roy Davis and Neil Graham.

Apologies from Camilla Olah. Other groups invited to this meeting but no one turned up.

Minutes agreed and signed.

Matters arising from minutes:

1 - Vandalism -Copy of letter sent to the Police Station at Shrewsbury was read out - No response so far. Copies also sent to St. Martins Parish Council and Cllr Steve Davenport.

2 - Tables/chairs - Ellesmere Road Chapel have agreed to lend us their tables but ask that we take care because they are becoming fragile.

Steve Davenport was asked about the Centres tables and chairs  - said he would look into it.

3 - Stalls we now have 2 extra stall holders - Dave Hayes and St.Martins Allotment Society. Dave as also agreed to help with erecting marquee.

Ann read out email from the later stating that they will have a Questions and Answers table.

This has been included on new posters which she had made on yellow card to attract attention.

4 - Insurance - Elizabeth agreed to take the form into Coversure. She was handed the form and the cheque book. Risk assessment being worked out.

5 - No one had heard if Heather had been into the School with flier.

6 - Advertising - Ann asked if we should pay for an advert in the local papers. It was decided that a Press Release would be good enough.

Neil also suggested informing Saturday morning show on Radio Shropshire which announces events on the day. They need two week's notice. Need to check which DJ.

Roy suggested that we make a scarecrow and ask Stan's if we can put it outside their door with a poster on stating it is 2 weeks away, then one week, then today. Everyone thought this was a good idea. Need to ask Stan's if this is OK.

7 - Make a date to get marquee out and  make sure everything is OK. Roy would get back when he is available possible week 23rd July. He also thought that we should have a day making a scarecrow. CONFIRMED 26th JULY at 11 a.m.

8 - check with OOZO toilets near the date and make sure they still have Neil's telephone number so that he can open the gate.

8 - Agenda for 19th August.- trouble getting people to fix times. Most say we will work around everyone else.   Rough timetable was worked out as follows:

9.30 a.m. - meet at Centre to pick up marquee etc.,

10 a.m. - At Ifton Meadows. - we have 5 offers of help erecting marquee. NEED MORE!!

11 a.m. - All Gazebo's etc to be on site by this time.

12 noon - start -

12 - 1 p.m. - Scarecrows to be put in place all must be on site by 1 p.m.

12.30 a.m. - 1st session of Storyteller - Haulwen Nicholas

1 p.m.

1.30 p.m.

2 p.m. - 2nd session of Storyteller - Haulwen Nicholas.

2.30 p.m.

3.p.m.

3.30 p.m.

4p.m

Any other business:

1 - Email received from Sue Schofield regarding their Commemorative Statue unveiling on 24th November, 2018 this was read out it asked if we would put on a display of mining information. This was agreed and would be discussed fully in our September meeting once our nature Fun Day is over. Sue would be informed.

2 - Shiela Baines still not happy about the problem trees - Ann explained that she had been copied on to an email sent to Sian and Pete asking them to look into it. It appears no one as informed Sheila.

3 - Neil will visit Shaun tomorrow (11th) to discuss the site and in particular the Horse Field.

Ary has offered to cut half the field ready for the event. We do not want Heavy machines in who just dump waste. Last time it was dumped in a ditch that we had dug out.

Neil also said he would speak to 'Eric' who has a small baler about cutting and baling on site.

4 - It was decided that as our meeting falls on the 14th August the Tuesday before our event we can finalise everything then without the need for an extra meeting.

5 - Neil gave a quick report on flora/fauna on Ifton Meadows LNR - lot of different butterflies around at the moment but to quick to be photographed or identified. Also large hawker dragonflies. He also stated that someone was working on site cutting down trees near Swans pool.

6 - Roy stated that he had looked on line at D.I.Y. wildlife cameras mentioned last month on Springwatch but he  felt that it would be better to buy a cheap wildlife camera  - prices on line are around £40 plus batteries and sim card. It was agreed that this was the way to go forward and Neil volunteered  to look on line.                                                                                    

Discussion followed re: Nature Fun Day on 19th August.

Stalls booked:

1 -Steve Davenport has agreed to do a barbeque

2 -Brownies will do other refreshments ie: drinks and cakes.

3 - Tombola - IMMC - Camilla - PRIZES needed 

4- bric a brac - IMMC

5- WI

6-Lee - Shropshire Council

7-3 Parish Wildlife Group

8-Miners statue group

9-1st Responders

10- 3 Parish Big Lottery?

11 - Orchardfield Ecological  -Sian & Pete two tables required.

tables and chairs required Ann to ask Centre (Steve Davenport) and Chapel (Sue Heard) if we can use there's.  Minimum 13 tables  - chairs as many as we can get.

Neil said to make sure  to ask Centre for the folding chairs on the trolley - better on grass and easier to transport. We should also ask the allotment society if they would like to come along.

On the day - meet at Centre to pick up the Marquee 9.30 a.m. (need to get marquee out of shed and checked during 1st week of August).

All stalls/gazebo's to be on site for 11 a.m.

Open 12 noon - All Scarecrows on site by 1p.m. judging 2 p.m. (Sian and Pete have agreed be judges).

Entertainers, toilets, booked only thing left to book is Insurance this will be done after July meeting

Bryan suggested that if it is wet we ask Sheila if we can put marquee in one of her greenhouses to dry.  With problems on site it was thought this was a good idea.

All stall holders will be invited to July meeting.      

Reports of the following on site:

slow worm

2 curlews

bee orchid

common spotted orchids

foxgloves

skylarks - more nesting this year - better grass coverage helped.

meeting closed.

Minutes of 12th June 2018 meeting at St. Martins C. Centre 7.30 p.m.

In attendance: Bryan and Ann Williams, Camilla Olah, Roy Davis and Neil Graham.

Minutes agreed and signed.

New leaflet launch at Tesco's on 25th May went well , Ann, Bryan and Elizabeth James attended.

Ann and Bryan met Mike Ashton from MA Creative at Stan's cafe on 30th May and picked up the Large Colliery Maps that had  been laminated and to hand over the cheque for £72 (invoice already received)these were on the table for members to see. It was agreed to have the other six smaller underground levels maps laminated on both sides.

Vandalism at Meadows - It was agreed that we should make a formal complaint to the police. We have had two picnic tables/bench's destroyed, they have also started on both the bench half way up the path to the mosaic and also the new WI bench.   Also removed  or damaged  posts and several signs. In the letter it must be stressed that all these events are pre meditated - they are bringing tools with them. Neil stated that it happens between 4 and 6 p.m. (between  the time he takes his dog in the afternoon and then again in early evening). Shaun to be asked for cost of his two bench's.

It was suggested that we make enquiries regarding a D.I.Y  camera as shown on BBC Country file. Roy and Bryan said they would check the website.

At the last meeting we talked about asking the 3 Parish Councils if they would each  like to put a seat on site to mark the 50th anniversary of the closure of the colliery.  It was decided that due to the vandalism we would put this on hold for the time being.

Neil suggested that we take our leaflets to the Plant and Craft event at the Institute and publicise  our event.

Ann reported that she had received confirmation from 3 Parish Big Lottery agreeing  to give us £500 grant that we applied for. All the Nature Fun Day expenses are now cover.

Discussion followed re: Nature Fun Day on 19th August.

Stalls booked:

1 -Steve Davenport has agreed to do a barbeque.

2 -Brownies will do other refreshments ie: drinks and cakes.

3 - Tombola - IMMC - Camilla - PRIZES needed 

4- bric a brac - IMMC

5- WI

6-Lee - Shropshire Council

8-Miners statue group

9-1st Responders

10- 3 Parish Big Lottery?

11 - Orchardfield Ecological  -Sian & Pete two tables required.

tables and chairs required Ann to ask Centre (Steve Davenport) and Chapel (Sue Heard) if we can use there's.  Minimum 13 tables  - chairs as many as we can get.

Neil said to make sure  to ask Centre for the folding chairs on the trolley - better on grass and easier to transport. We should also ask the allotment society if they would like to come along.

On the day - meet at Centre to pick up the Marquee 9.30 a.m. (need to get marquee out of shed and checked during 1st week of August).

All stalls/gazebo's to be on site for 11 a.m.

Open 12 noon - All Scarecrows on site by 1p.m. judging 2 p.m. (Sian and Pete have agreed be judges).

Entertainers, toilets, booked only thing left to book is Insurance this will be done after July meeting

Bryan suggested that if it is wet we ask Sheila if we can put marquee in one of her greenhouses to dry.  With problems on site it was thought this was a good idea.

All stall holders will be invited to July meeting.                   

slow worm

Reports of the following on site:

2 curlews

bee orchid

common spotted orchids

foxgloves

skylarks - more nesting this year - better grass coverage helped.

7-3 Parish Wildlife Group

Immc monthly meeting on 8th May 2018, 7.30 p.m. at St.Martins C.Centre

Present: Ann & Bryan Williams, Neil Graham, Camilla Olah, Elizabeth James , Heather Lloyd and Bill Jones.

Minutes  read, agreed and signed.

Matters arising from minutes:

Leaflet launch - Tesco's have agreed that we can  launching our leaflet at their Ellesmere store on Friday 25th May. It was agreed that this should be between 11 and 1 p.m. Bill agreed to attend. Camilla suggested that we take our banner. Tesco's - Bags  of help grant helped fund this. Press release will be sent.

It was also suggested that a week before our Nature Day we ask Stans Superstore if we can hand out leaflets and promote our event.

Further promotion was suggested at the Table top sale at' Stute' on 9th June, (Neil would make enquiries about booking a table) and also at the 3 Parish event at the School on 7th July.

A rough poster for the Nature Fun Day was shown advertising the Scarecrow competition and that there would be three money prizes - 1st £20, 2nd £10 and 3rd - £5 - One scarecrow per family - it was agreed to use this draft, adding the addition information : contact telephone number, who will be there on the day Paul Silver - The Silverman (booked), Fizz Gigs and The Gracechurch Georgian Dancers, (booked), Haulwen Nicholas - storyteller (booked) etc.,  Time changed to 12 -4 p.m. We would also drop the barbeque. Posters must go out quickly to let everyone know.

No word regarding contact for the school - Heather then stated that she would go into the school for us - needs 100 plus A5 fliers.

Volunteers needed to erect Marquee and for other jobs on the day.

We also need to encourage groups and individuals to join us on the day. Email would be sent around. People like stalls to spend their money on. Confirmation received from Brownies (refreshments), Polly - 3 Parish wildlife group, Ifton Commemorative Group, Lee from Shropshire Council and ourselves (Tombola).

Public Liability Insurance to be arrange but stall holders must sign a waiver of liability on the day. £118 for 2 million for up to 250 people.

We have received confirmation that the Parish Council have awarded us the £500 grant that we applied for.

 Ann informed us that Shropshire Council have agreed to pay for  Sian & Pete (Orchardfield Ecological Contractors))and also for the material for the bird boxes. So she will not be applying to Star Housing for a grant. Awaiting result of our application to 3 Parish Big Local.

Any other business:

1 - Ann & Bryan met Caroline Wix (3 Parish - volunteer co-ordinator) at Stans and we have since put on the Volunteers page, adverts for Friends of Ifton Meadows members, Conservation volunteers, Youth Engagement Volunteer and Wildlife Survey volunteers.

 Ann will send in another advert for volunteers to help erect Marque etc., for Nature Day on Sunday 19th August.

2 - Information Boards - Ann handed over to Neil several photographs which she needed electronically, she  also needs the small photograph of the colliery. If this is not suitable for reproduction a sketch of it would be needed. It was suggested that this should be in Black and White.

3 - Mosiac - footprints - Neil explained that if you stand in them you can see where the following collieries used to be. 1 - Brynkinalt, 2 - Pen y banc, 3 - Black Park and 4 - Ifton.

4 - Trees - Bill would like to see some fruit trees on site.

5 - WI seat made of recycled material as gone down well and it was suggested that we have more.  Neil suggested asking the 3 Parish Councils if they would like to place one each on site to mark 50th anniversary. Three X's were placed on a map to mark where we would like them. Neil agreed to check on price and types. He thinks that you can get them in various shapes including like logs.

6 - Skylark signs need replacing - Ann gave Neil new signs.

7 - Further complaint from Sheila (Pentre Nurseries) the boundary trees have still not be cut back.

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Minutes of IMMC meeting on 10th April, 2018 at St.Martins Centre.

Attended by Ann and Bryan Williams, Elizabeth James, Neil Graham and Roy Davis

Apologise from Camilla Olah and Bill Jones.

We were expecting representatives from some of the  other groups that showed an interested and  attended February meeting but unfortunately they did not arrive.

The new Leaflet was handed around: everyone approved.

Discussion took place whether or not to launch the new logo and leaflet before the Identification boards are ready. Ann would speak to Shaun.

Everyone did agree that any launch should be either at the Meadows or at the Centre.

Roy then showed us a sample bird box he had made. Measurements as follows:

Back- 330 ml,          2 sides - 200ml each, front - 155ml - the entrance hole needs to be 25ml,lid - 18 5 ml, base - 55ml. and 11 x 35 ml screws . (Wilko's sells mixed screws for £3 a bag)

7 planks would be need to make 21 boxes (3 boxes per plank) rough price £3.50 per plank plus vat.

Ann reported that she had booked a disabled toilet at cost of £98.

Also Sian Edwards - Nature ID person for £120. She would be asked to talk/ID mini bugs in water , soil and butterfly net forage.

Paul Thorpe/The Silverman is proving elusive - no reply from email, text and phone call. Hopefully he will be in touch shortly.

Insurance was discussed and the form examined. This is ongoing we need to decided on how much cover we require.

Barbeque - Ann would get in touch with Steve Davenport to find out if he is still doing barbeques and how much he would cost.

Brownies have volunteered to do tea/coffee and cake -refreshments.

Music - nothing yet regarding musicians mentioned in March meeting, Whizz Gigs were mentioned from Ellesmere, enquiries would be made via Mary Lowery.

At Sunday's workday, Lee said he would look into Gio Cache (it seems that Council have these).

We need to try and get the school etc involved to bring in more people. A suggestion was made to have a Family Scarecrow competition - this would be looked into.

Ann will be meeting Bridget from 3 Parish Big Lottery next week with regard to completing a grant application for £500 towards the event.

It was suggested that we ask  the Parish Council for a grant - £500. This needs to be in before the May meeting.

Rough posters need to be made and put around to let everyone know what we are arranging.

A report was then given on last Sundays workday -

The scrape was extended by Lee, Roy and Bryan while Ann cut brambles from around the trees that were planted last Spring. We then moved on to top of Prices Dingle and dug out a section of silt. We were very pleased to find a frog and some frogspawn which was starting to break down, allowing the tadpoles to escape. A small portion of this spawn was removed and taken across to the new scrape.

New notices need to be made and put on the skylark posts.

meeting closed.

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IMMC meeting on 13th March, 2017 at St.Martins Centre.

Apologise from Camilla Olah

Attending: Ann and Bryan Williams, Bill Jones. Roy Davis, Neil Graham and Elizabeth James.

Minutes handed out and agreed.

Ann handed out copies of the first draft of the new leaflet .Liked by all present.

discussion followed .

Amendments: Horse field and Railway field should be in the same colour.

Outer border of site should be more defined.

It was decided that we should purchase a large quantity of new leaflet which would be distributed over a  large area including holiday lets etc.,

Ann to ask for Prices.

Large mining maps have been laminated  and would need to be collected and paid for.

Discussion then took place regarding Fun day on Sunday 19th August.

Rough costs: £1000. Need to apply for grants from 3 Parish Big Lottery and Parish council.Roy stated that he had made enquiries re: wood for bird boxes and you could get 3 boxes from 150ml x 25ml deep lengths of wood. wood plus extras would cost £50 ??

Ann stated that Sian was prepared to come along and would cost £120 per the day. No reply yet from The Silver Man'(entertainer). Enquiries would be made re cost of insurance and toilets.

Neil suggested music might be provided by an Oswestry Group based at one of the chapels. He would make enquiries.

Roy suggested making a maze on the horse field for people to us. Neil suggested planting a Willow tunnel in the wet patch on Horse field for children to play in.

Proposed seat to mark St.Martins WI's 90th Anniversary to be placed at the view point - the meeting agreed to let this go ahead.

meeting closed.

Minutes 13.2.18

Present: Neil Graham (chair), Roy Davis, Bill Jones, Elizabeth James, Jude Williams, Sue Heard YC/Centre, Heather Lloyd, (Brownies/Guides), Glenn Pennington (PC), Helen Williams and Pam Doyle (WI)

Apologies: Ann and Brian Williams, Camilla Olah - illness

This meeting had been called to find out if groups in the village would support and take part in a event to mark the 40th anniversary of Ifton Meadows. our committee would like to know possible dates for the event and ideas for activities to take place on the day.

Event -  Sunday 19th August proposed

Entertainer as last year - seems he was very popular

Barbeque - again very popular

Butterfly nets/insect hunting

Making Bug houses

WI seat would like to place a seat at or near the Mosaic for their 90th anniversary. It would be made of recycled plastic and they will pay all costs including the installation. It will be installed before the event day but will be officially dedicated on the day as part of the event. WI will also get involved with activities

Interpretation boards

Table top sale - all groups and individuals could be invited to take part.

Tree identification - drawings of the outline of leaves and children have to go out and find them.

Bird boxes - pre-cut and drilled parts and have kids assemble them.

Water bugs - if possible as Shan did.

Themes - question was asked about having a theme for the day and possibly dressing accordingly.

Music - A band or group, country, line dancing, folk music.

Maypole - we still have it so could be used.

Everyone was thanked for taking part and asked to contact Ann Williams or Neil Graham if they thought of anything else and were invited to our April meeting to finalise arrangements.

IMMC meeting 7.30 p.m.at St.Martins Centre on  9th January, 2018

Present: Ann Williams, Neil Graham, Elizabeth James, Roy Davis and Bill

Apologise from Camilla Olah, Bryan Williams.

No Minutes available for November.

December we had our Christmas Meal at White Lion, Whittington which was enjoyed by members and friends.

2018 is the 40th Anniversary of Ifton Meadows being made a green space and also the 50th Anniversary of the closure of Ifton Colliery.

It was decided that we would concentrate on our 40th Anniversary.

The feeling was that has there is already a community group arranging a 'statue' etc to mark the closure of the Colliery we would use our History interpretation board plus planting some trees in November to mark the event.

40th Anniversary would take place end of July/August and other groups and individuals would be encourage to join in (similar to our event in 2016). Invites would be sent around to join us at our February 13th meeting. Roy would get in touch with the scouts.

suggestions:

Maypole, Nature Trail, Bird box and bee house making, Bouncy castle, fun and games , music etc., Storyteller (Ann would ask her daughter) Mary Lewery would also be approached regarding ideas.

Interpretation panels:

This is ongoing - Ann will be taking Camilla's folder to MA Creative at Shrewbury shortly.

Neil, Bryan and Ann have also made an appointment with Flintshire Archive